We are seeking an experienced and motivated Experiential Producer to join a team. As an Experiential Producer, you will be responsible for overseeing and executing events and experiences from post-kickoff through completion. You will work closely with internal teams and external vendors to deliver on strategy, within budget, and on time. This role requires a detail-oriented, creative problem solver who can manage multiple projects while ensuring a high level of client satisfaction.
Key Responsibilities:
- Lead and manage assigned projects efficiently, adhering to internal policies, procedures, and visual guidelines.
- Provide strategic and executable solutions that align with client goals, timelines, and budgets to ensure the best possible outcome.
- Identify cost-saving opportunities and manage competitive bids from preferred and new vendors while balancing production timelines, budgets, and schedules.
- Collaborate cross-functionally with teams, including Accounts, Strategy, Design, Client Development, and Operations.
- Ensure projects achieve designated profit margins as outlined at the start of the assignment.
- Create and maintain production-related documents, such as timelines, budgets, schedules, run of shows (ROS), and staff manuals, using approved templates.
- Manage and update project budgets in real-time, and prepare and submit change orders as necessary.
- Partner with Project/Account Managers to review and refine materials before they are sent to clients.
- Source, coordinate, and manage all third-party vendors, fostering positive relationships while obtaining competitive bids.
- Monitor project financials, reconcile budgets, and work closely with Operations to close out projects in a timely manner.
- Travel as needed for project execution.
Skills & Qualifications:
- 5+ years of experience in event production, experiential marketing, or related field.
- Proven ability to work cross-functionally and thrive in a fast-paced, remote environment.
- Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
- Creative problem-solver with exceptional attention to detail and strong communication skills.
- Ability to process feedback constructively and provide thoughtful feedback to others.
- Growth mindset with a willingness to adapt to change and tackle challenges head-on.
- Proficient in Excel, PowerPoint, Google Suite, Asana (or similar project management software), and Slack.
- A proactive, self-starting attitude with a knack for managing ambiguity and thinking both creatively and strategically.
Compensation & Benefits:
- Competitive salary based on experience and level of expertise.
- Annual performance-based bonus system.
- Comprehensive medical and dental insurance packages.
- 401K plan with employer contributions after one year of employment.
- Generous paid time off, including holidays, vacation, sick/personal days, and compensatory days.
- Flexible remote work environment.
