Overview
The DC Site Administrator (General - Document Control) will report to the Project Manager and Construction team. This role is responsible for ensuring robust document control processes, maintaining compliance with regulatory and project standards, and supporting smooth project execution through efficient coordination with internal and external stakeholders. Additionally, this role assists in procurement and liaising with external parties as required.
Key Responsibilities
- Document Control System Management: Establish and maintain a robust document control system to ensure all project documentation is organized, secure, and accessible.
- Drawing and Revision Tracking: Track, manage, and distribute updated drawings and revisions while maintaining a comprehensive register to ensure only the latest versions are used on-site.
- Tracking and Logging Submissions: Log and monitor submission statuses (e.g., RFIs, RFAs, shop drawings, transmittals) in Procore and follow up on delays with consultants and contractors.
- Archiving and Retrieval Support: Archive and retrieve project documents (technical, schedule-related, etc.) for reviews, audits, and inspections.
- Compliance Documentation: Ensure documentation adheres to regulatory and project-specific standards through quality checks and compliance reviews.
- Document Distribution: Distribute RFIs, RFAs, drawings, and reports to relevant stakeholders promptly while maintaining a detailed distribution record.
- General Document Reporting: Provide regular updates to the Project Manager on document statuses, including daily updates on submission tracking, revisions, and backlogs.
- Meeting Support: Prepare and organize documents for site meetings (e.g., drawings, RFIs, RFAs), take notes, and track action items for timely follow-up.
- Coordination with External Parties: Liaise with consultants, contractors, NDP, and government officials to ensure smooth handling of document submissions, revisions, and approvals.
- Procurement Assistance: Assist in preparing purchase orders (POs) for site needs, coordinating with vendors and suppliers to ensure timely approvals and follow-ups.
- Backlog Follow-Up: Proactively follow up on outstanding RFIs, RFAs, technical drawings, schedules, QCQC, and safety documentation.
Qualifications & Experience
Mandatory Requirements:
- Experience: Minimum 10+ years of total professional experience, with at least 2+ years focused on document control within data center construction projects.
- Background: Strong knowledge of documentation management and control from a data center perspective.
- Technical Skills: Proficiency in MS Office and document control software (e.g., Procore, or equivalent). Knowledge of document naming conventions, revision control, and compliance tracking.
- Communication: Excellent verbal and written communication skills in English; knowledge of Bahasa Indonesia is a must.
- Interpersonal Skills: Exceptional organizational skills, attention to detail, and the ability to meet tight deadlines.
Preferred Qualifications:
- Bachelor's degree in Business Administration, Construction Management, or a related field.
- Familiarity with data center-specific documentation requirements and processes.
- Experience coordinating with multidisciplinary teams, including contractors, consultants, and internal stakeholders.
If you are interested in this opportunity, please submit and application to this job ad with an updated CV of yours detailing your relevant experience or directly
Only shortlisted applicants will be contacted.
